Private Event Enquiry Fit
Five questions decide 'quote today,' 'waitlist,' or 'not our date' — so you stop quoting weddings that were never on your calendar.
Best for: Wedding venues, private-hire restaurants, boutique hotels, and event spaces.
Question 2 of 5
How many guests are you planning for?
The problem it solves
Your events inbox is 60 enquiries a month and 4 actually book — and you can feel which ones from the first email, but only after you've already written the quote.
Built for lead-driven businesses that want qualified leads, not just email addresses.
A short enquiry funnel that replaces the raw contact form. Real-fit enquiries land on a viewing calendar; the rest get an honest, on-brand redirect.
Every submission becomes a scored lead in your dashboard.
- Enquirer name, contact, and their date range.
- Guest count, package match, and budget band.
- Fit score and must-haves list for the venue coordinator.
- Waitlist tag and re-check date for the 'next year' band.
Questions that surface real signal.
- 1What date range are you looking at?
- 2How many guests are you planning for?
- 3What kind of event — ceremony, seated dinner, cocktails, all-day?
- 4Roughly what all-in budget do you have in mind?
- 5Any must-haves — dietary, accessibility, in-house AV, overnight stays?
Every prospect gets a scored, useful outcome.
Quote-ready
Date open, guest count fits, budget matches a live package — auto-book onto viewings and send the matching quote pack.
Waitlist for next year
Great fit, wrong year or contested date — add to the waitlist with a re-check date and share a same-vibe alternative.
Not our date
Date closed, guest count outside range, or budget below package minimum — send a warm decline with a partner-venue suggestion.
A branded, personalized result — not another PDF.
Every submission ends on a scored result page like this. Prospects walk away with something useful, and you land a scored lead with context.
- Score + result band with a clear one-line summary
- Recommended next steps tuned to the answers
- A booking CTA that goes straight to your calendar
Quote-ready
Date is open, guest count fits the Grand Hall, budget matches the seated-dinner package — worth writing the quote today.
Recommended next steps
- Send the seated-dinner package with the quote today
- Book a viewing this week — the date is contested
- Attach the venue floorplan for 80 guests
One link — share it everywhere it fits.
This template works well in the places your buyers already show up. Drop the link in a bio, a reply, or a scheduled campaign.
The 'Enquire about private hire' page CTA
The auto-reply to your events@ inbox
The 'Weddings' page on your Squarespace or Wix site
Directory listings — Bridebook, The Knot, Hitched, OpenTable
The QR code on the private-dining menu
IG bio link for the venue account
Questions about this template
Launch this assessment funnel today.
Customize the questions, wire it to your booking link, and start capturing scored leads.
This template scores enquiry fit against the availability and packages you set. It is not a guarantee of booking, deposit, or event value.